Once your minutes have been approved by a committee/board vote, they should be emailed to the Town Clerk's Office for their paper record keeping. The filename should include the meeting date and an abbreviation of your committee name.
1. When Minutes have been approved and emailed to the Town Clerk, go to MyTownGov and sign in at upper right corner of screen with your committee's or board's (shutesbury.org) email address and (MyTownGov) password.
2. Select your Committee/Board from the left side drop-down menu just below "Home" and above "Outside Agencies".
3. Locate the meeting corresponding to the date of your recent approved Minutes.
4. Click "Details and Agenda..." Located on the right side of the screen, above the box labeled "Update."
5. Scroll down to just underneath the section in bold lettering named: Manage Documents.
6. Click the "Choose File" box at the end of the sentence: "Upload the minutes of this meeting:"
7. Locate on your computer where you have Minutes stored and select the file of your Meeting Minutes for that meeting and click Open. ***Important- Please make sure the Meeting Minutes file you are going to post is in .pdf format***
8. At last, your Meeting Minutes file should be uploaded and if done correctly, under your Boards and Committee Meeting page, you should see that for that particular meeting, under the "Minutes" section, it should now say "Minutes Available" instead of "Not Available."
